Spring Breeze Twenty Years

Chapter 549 Departmental Configuration

Geng Hui said, "Don't the subordinate units have finance departments? I think it's okay not to have an accountant, but there still needs to be a cashier. And in the future, we definitely won't be able to do much about material allocation, so we need to at least have someone specifically in charge of that."

Aunt Wang said, "I don't understand any of this, but Xiaowei, now that it's a group company, haven't you asked if we need to set up a Party branch? And what about the labor union? Are there any requirements for that?"

Xia Maosheng said, "We don't need to worry about that for now. There are regulations for that, and we don't meet the requirements right now. But it will definitely be built in the future."

Xiao Wei looked at Xia Maosheng in surprise: "We need to do all this for our own business? Isn't that something only state-owned enterprises do?"

Chen Hui said, "The country has requirements regarding the scale, but it's not mandatory. However, there are benefits to building it. We're still a long way off; we can't reach that level right now. We'll talk about the future later."

Xia Maosheng said, "Should we set up a publicity department?"

Chen Hui asked, "What for?"

Xia Maosheng said, "For external publicity, we won't be doing GG anymore, right? Also, internally, I think we should start some kind of newspaper or magazine to report and publicize the company's achievements, development direction, and outstanding employees. Should we do that?"

Geng Hui said, "I think it's okay."

Chen Hui said, "Don't blindly support your own man. I think it's okay too." Geng Hui reached out and pinched Chen Hui, and everyone laughed.

Xiao Wei said, "Let's set one up then. We don't need a separate department at the beginning; just a publicity officer will do. Anything else?"

Chen Hui said, "There's another issue: procurement. Once we're all set up as companies and the finances are centralized, will procurement be handled centrally or by the individual companies? We mainly have three parts: restaurants, cake shops, and food factories. Restaurants have the most frequent daily procurement, followed by food factories. Cake shops don't have as much demand in this area, but the initial materials and equipment costs are still considerable."

Xia Maosheng asked, "How will we manage unified procurement if we open more branches in several provinces in the future?"

Geng Hui asked, "How will we manage the stores uniformly once they open in several provinces?"

Xiao Wei thought for a moment and said, "Purchasing should still be done centrally, not only to curb corruption, but also to ensure the quality of materials. I think this is a good idea: wherever we open a branch, we should conduct a survey beforehand, put out a tender for material suppliers, sign contracts every six months, and have the finance department settle accounts monthly. What do you think? This way, we only need to supervise, and the finances will all be handled through Geng Hui."

Geng Hui asked, "What if the lower levels give false reports?"

Chen Hui said, "You're overthinking it. Actually, it's just that restaurants are a bit harder to control. Food factories and cake shops don't have that problem. The amount of stuff you take in and the amount of products you produce are stable. With restaurants, one thing is to pay attention to the staff before hiring, and another is to conduct inspections. Like our unit, there are many inspection teams in the ministry that secretly travel all over the country. If they find any problems, they'll take immediate action."

Xia Maosheng said, "It seems we're cooperating with Han San and Master Li for the food factory and cake shop, right? So what's there to worry about? Just send the goods to Fengtian, and the general affairs department here will distribute them. As for the restaurant, Xiaowei's suggestion is good; we can change suppliers every six months, and just make sure to supervise them regularly."

Xiaowei said, "Xiaohui said this inspection is a good idea. Let's set up an inspection department. One is to be responsible for quality supervision of raw material and equipment procurement, and the other is to conduct irregular inspections of branches and subsidiaries in various places. They are only responsible for inspection reports and not for handling them. The reports are their work performance, which can also prevent collusion. The inspection content includes store management, personnel, service attitude, and raw material suppliers."

Xia Maosheng glanced at Chen Hui, raised an eyebrow, and said, "I support you, I agree." Chen Hui laughed and cursed, "Get lost."

Geng Hui said, "I also agree and suggest that this department be listed alongside the finance department and report directly to Xiao Wei personally."

Xiao Wei said, "Let's discuss things in a meeting. Don't let me make all the decisions alone; it might cause problems if we let it go on for too long. From now on, our highest authority will be the National People's Congress, and then me."

Xia Maosheng asked, "Who is participating?"

Xiao Wei thought for a moment and said, "The executive meeting is just the three of us. How about we call in the section chiefs and the factory director for the expanded meeting?"

Chen Hui said, "Isn't that unnecessary? You can decide on anything yourself, just let me and Lao Xia know."

Xiao Wei said, "The company belongs to the three of us, so you two have to give your opinions. And as it gets bigger, we also need to listen to the opinions of those below us. Let's just leave it at that."

Geng Hui took a piece of paper and scribbled on it, saying, "That's it: Board resolution, General Manager management, Financial Supervision independent and reporting to the General Manager, with an Office, General Affairs Department, Human Resources Department, Purchasing Department, Public Relations Specialist, and Branch Managers. Anything else?"

Chen Hui asked, "Don't we have a vice president?" He had printed quite a few business cards for himself and Xia Maosheng, all of which were for vice presidents.

Geng Hui said, "We don't need it for now. We can talk about it when the scale expands later."

Xiao Wei said, "Let's just decide on the departments for the branch offices as well, so we'll have a better idea when recruiting."

Chen Hui said, "The hotel has a manager, cashier, lobby manager, kitchen supervisor, that's it, what else?"

Xia Maosheng said, "Should we add a logistics person? Someone responsible for staff training and assessment, employee food, accommodation and welfare distribution, material inspection and warehousing, and vehicle management."

Chen Hui said, "Oh, I think that's a good idea. Let's add someone, but don't call them logistics staff, call them general affairs specialists."

Geng Hui said, "Then it would be better to call them 'Service Specialists.' 'General Specialist' doesn't sound good." She took another piece of paper and drew: "Manager, Cashier (this cashier can also be a cashier), Service Specialist, Lobby Manager and Kitchen Supervisor, and then the staff. That's it, right?"

Xiao Wei asked, "At the food factory, we have a manager, cashier, general affairs department, sales department, production teams, should we add anyone else?"

Chen Hui asked, "What does this General Affairs Section do?"

Xiao Wei said, "I'm in charge of equipment maintenance, vehicle management, document archives, material acceptance and warehousing, and product acceptance and delivery in the factory. It's like an office, or you can call it an office. I work with the manager."

Geng Hui continued drawing on the paper and said, "Do we need any other departments? The food factory."

Xiao Wei looked at Chen Hui, who shook his head. Xiao Wei said, "Let's leave it at that for now. The cake business will be much simpler: city manager, store manager, sales clerks, that's it. The city manager will be in charge of personnel management and material allocation, and the store manager will be in charge of sales management and material and equipment management."

Chen Hui said, "We need to set up a position for cake decorator. I think that in the future, the store manager doesn't necessarily have to be skilled. It would be better to make cake decorator a profession."

Xiao Wei said, "Okay, I had the same idea. In the future, we'll build a large store in each city, and the store manager will also serve as the city manager, responsible for the development and layout of the cake shop in that city."

Geng Hui asked, "What about department stores and real estate development?"

(End of this chapter)