I am not a literary giant

Chapter 27 A Comprehensive Guide to Official Document Writing Formats and Examples

The difference between official document writing and literary creation is roughly equivalent to the difference between a hippopotamus and a seahorse.

Literary creation, especially serious literature, requires an extremely keen perception of language, an extremely unrestrained literary imagination, and an extremely free and independent personality.

Literary creation focuses on "creation," which is to create something from nothing, something that has never happened before.

Official document writing, on the other hand, is quite the opposite. Official document writing requires a high degree of political awareness, obedience, and seriousness, and almost all the language in official documents must have its source.

Whether it's the spirit of an official document or an important speech by a leader, the leader's spirit must be put into writing, clearly and explicitly stated in black and white. Otherwise, it's like dancing in shackles, with very little room for self-expression.

In addition, a good official document is one that is fluent, logically clear, and has a complete framework. By paying attention to the headings and subheadings, using parallelism, and quoting appropriately, one can achieve this.

Wang Zixu didn't write many official documents, but in his opinion, Mei Rucheng's skill in official documents was already unparalleled.

Mei Rucheng's writing is entirely derived from speeches by leaders and relevant documents, but he skillfully pieces them together with his masterful pen, making these originally awkward sentences rhythmic and melodious.

He alternated between long and short sentences and parallel prose. The long and short sentences flowed smoothly, and the parallel prose was elegant and well-structured. At first glance, the paragraphs were not only architecturally beautiful, but also easy to read. Just imagining himself reading them made Wang Zixu feel his mouth water.

Wang Zixu had never understood why Wang Zengqi's articles, devoid of ornate language and rarely containing brilliant phrases, could still evoke such a stirring feeling in the reader. The reason lay in the rhythmic beauty of his sentences.

He was quite certain that Mei Rucheng had already figured out the secret of Wang Zengqi's style of rhyme and had used it in official documents.

The most amazing thing is that the original manuscript was perfect, like a giant city built of bluestone, with no gaps and not a single stone could be moved; the revised version, however, broke up the original structure in a wild and imaginative way, using stones from all over the place to build a new tower, which was also seamless.

Wang Zixu felt that he was not copying official documents, but talking to Mei Rucheng.

Although he is not here, the words he left behind have become a door. Others are fascinated by the patterns on the door, but only Prince Xu pushes the door open and sees the secret of the Mei-style official documents.

Wang Zixu's fingers danced across the keyboard. After getting used to the elasticity of the keys, his speed increased steadily, like a pianist whose fingers moved nimbly across the keys. His fingers brushed across the keyboard, leaving traces of words on the screen.

When he was writing scripts, his peak writing speed reached 4,000 words per hour.

This is quite an impressive speed; my fingers didn't stop for a moment, and I wrote it all in one go. After finishing, I felt a great sense of satisfaction and happiness.

And his current typing speed is even faster than his fastest speed.

Chen Bin, Shen Qingfeng, and Ning Chunyan all widened their eyes in astonishment as they watched his speed gradually increase.

The limits of skill approach art. When a highly skilled person is focused on their work, even pouring oil can be a beautiful sight to behold.

There's nothing special about it; it's simply a matter of practice makes perfect.

Shen Qingfeng couldn't help but exclaim, "Damn, that typing speed is incredible! Are you a typist, bro?"

Ning Chunyan read the words he typed with great interest, and asked doubtfully, "Did you really memorize this? You only read it three times, and you can remember so much?"

Chen Bin said, "Friend, slow down, proofread it again, not a single word can be wrong."

The prince overheard their conversation, but his mind was racing, making it impossible for him to process their words.

"Where the water is deep, the fish thrive; where the city is strong, the merchants prosper. We must regard optimizing the business environment as the golden key to development, and adhere to integrity and innovation..."

Shen Qingfeng said, "What level is his typing speed among civil servants? Is typing this fast in the research lab?"

Chen Bin said, "He's not from the research lab..."

Wang Zixu paused for a moment, his mind racing, the words from the original manuscript flashing through his mind:

"We must persist in deepening our understanding across five dimensions: broadening our perspective, refining our elements, expanding our scope from broad to innovative, and deepening our approach from comprehensive to in-depth..."

Shen Qingfeng said, "Damn, I really want to hire him as my ghostwriter! Writing is so tiring; if I had his typing speed, I wouldn't be afraid of editors rushing me to submit my manuscript. Chunyan, what about you? How fast are you at typing?"

Ning Chunyan smiled faintly and offered no comment.

"To ensure problems are reported directly, requests are handled directly, and services are delivered directly... to understand resource endowments, operating entities, talent conditions, and management policies..."

Dialogue. Dialogue. Dialogue.

Mei Rucheng's muscular face appeared on the screen, his gaze fixed on Wang Zixu with a serious expression, remaining silent.

After the two couplets, there is a series of parallel structures: four principles to uphold, five safeguards to maintain, and eight major innovations. Interspersed in between is a pause—"Comrades!"—this is a place to catch one's breath, a characteristic of the leader's language.

Mei Rucheng's face opened its mouth on the screen, silently saying to him:

Do you understand it?

A hand shot out from the side, landing heavily on Wang Zixu's shoulder. Mei Rucheng's face vanished in an instant, and Shen Qingfeng's voice rang in his ears:

"Hey buddy, once you're done writing, let's talk about collaboration. You can be my typist, and we can discuss the pay."

Prince Xu turned around abruptly, glaring at Shen Qingfeng and saying, "Get out of here!"

The office quieted down.

Shen Qingfeng's eyes widened and his mouth slightly opened.

In all these years, no one has ever dared to speak to him like that.

"Get out!" Prince Xu repeated, his eyes red and bloodshot.

Chen Bin clasped his hands together, looked at Shen Qingfeng with a pleading expression, and moved his lips as if begging him not to get angry and to prioritize the overall situation.

Shen Qingfeng felt a surge of anger rising within him, but Wang Zixu was indeed working for his superior, and for now, it was best to prioritize the overall situation. He could only let out a cold snort of anger.

Ning Chunyan tugged at his sleeve, signaling him not to get angry and to step in and smooth things over:

"We're taking up too much time here. Let's go for a walk. Anyway, Director Mei won't be here for a while."

Then, she bent down to Wang Zixu's side and whispered, "I'm sorry to have bothered you."

The woman's voice was so sweet. God is so biased; she already has a beautiful appearance, yet He also gave her such a sweet voice. Her lips were right next to her ear, her breath as fragrant as orchids, her voice so enticing.

Prince Xu didn't even turn his head: "You too, get out of here! You're noisy too!"

Ning Chunyan's eyes widened, her lips moved like waves, and she slowly straightened up.

She stared at Prince Xu with disbelief. Her lips moved, repeating those two words silently:

Am I being noisy?

She hadn't been yelled at like that in many years.

Besides, she's a girl.

She felt even more wronged than Shen Qingfeng, especially since she was so polite.

How can this person treat everyone equally?

However, because she was so beautiful, even when she was angry or annoyed, she still looked very charming, and even had a touch of cuteness.

If you didn't see the tears glistening in her eyes.

Chen Bin then clasped his hands together, facing Ning Chunyan in a pleading gesture, his face full of entreaty.

Ning Chunyan suppressed the shock in her heart, tossed her head, and strode out the door, but her unsteady steps betrayed her current mood.

Shen Qingfeng followed closely behind and slammed the door shut.

"Who goes there!" Shen Qingfeng's voice came from outside the door.

Chen Bin breathed a sigh of relief. His palms were sweating just now.

With the surrounding chatter gone, Wang Zixu was finally able to revise his text in peace. After two or three minutes, he put his hands down and said, "It's done."

Chen Bin breathed a sigh of relief, glanced at his watch, and said, "Amazing, you finished in six minutes."

Xiao Fang's voice came through the hands-free phone: "Uh, Brother Wang, thank you, but don't rush, the boss has some requests."

Before Wang Zixu could say anything, Chen Bin exploded: "What other demands do you have? There really isn't any time left!"

Xiao Fang said, "Quickly, call Section Chief Liu. If you can't get through, call Director Mei."

Before he could finish speaking, Chen Bin had already dialed Section Chief Liu's number. The call was answered instantly, and he put it on speakerphone. Section Chief Liu said on the other end:

"Is Prince Xu here? Is Prince Xu here?"

Wang Zixu said, "I'm here, I'm here. I've already finished writing it. What else do you want?"

In this urgent situation, expediency is key. Section Chief Liu had already heard the details from Xiao Fang and, without any hesitation, began to give him orders:

"Didn't you notice that the second half of the manuscript, the section explaining the route, was missing a heading in every paragraph? That was a specific requirement from the leadership; they wanted us to quote poetry and add a heading. It was quick, done in a flash. I'll read it, you write it down."

When writing official documents, each paragraph should begin with a summary statement, which is called "putting on a cap".

The last part of this official document discusses the city's tourism resources, and its style is rather prose-like, so the leader would ask for a quote from poetry as a "headline".

Section Chief Liu said, "I'll read it to you, you write it down: 'Swallows don't return in spring... Hmm? Why is there only half a sentence? Never mind, you write it first: 'Swallows don't return, the 'return' in 'return,' the 'spring' in 'springtime.'"

After Wang Zixu finished writing, he stared at the sentence and asked, "Section Chief Liu, what does 'swallows don't return in spring' mean?"

"what?"

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